Closing in Colorado is normally run by a title company rather than an attorney, which makes the agent’s job coordination: making sure the right figures, documents and people arrive in the right order, and that nothing on the settlement statement is a surprise on the day.
Who does what
| Party | What they are responsible for |
|---|---|
| Title / closing company | Title commitment, escrow, settlement statement, closing documents, recording |
| Closer or escrow officer | Running the closing itself and disbursing funds |
| Lender | Final loan approval, the closing disclosure, and funding the loan |
| Listing broker | Seller’s documents, payoff and association figures, possession logistics |
| Buyer’s broker | Buyer’s funds and documents, walkthrough, confirming agreed repairs happened |
| Buyer and seller | Signing, funding, and handing over or taking possession |
Step 1 — Closing instructions
The Commission-approved Closing Instructions (CL8) is what engages and instructs the closing company. It is signed by the buyer, the seller and the closing company, and it is worth getting signed early rather than treating it as closing-day paperwork.
Step 2 — Title commitment and clearing title
The commitment says what the title company will insure and on what conditions. The exceptions and requirements are the part to read — liens, easements, association matters, anything that has to be cleared before a policy issues. Objections run on the title deadlines in the contract, on a TON45, long before closing.
Step 3 — Figures
The settlement statement is assembled from figures supplied by several parties, and every one of them takes time to request:
- Loan payoff, ordered with enough lead time and good through the closing date
- Association transfer, status and dues figures, which often come from a third-party management company
- Tax prorations
- Utility and HOA prorations, and any post-closing occupancy arrangement
- Commission figures as agreed
- Repair credits or holdbacks from the inspection resolution
Step 4 — Final walkthrough
The walkthrough confirms that the property is in the condition the contract requires and that anything agreed in the inspection resolution actually happened. Bring the resolution with you. A walkthrough done from memory is a walkthrough that finds nothing.
- Agreed repairs completed, with receipts or invoices
- Included fixtures and personal property still present
- Systems on and working — heat, water, appliances
- No new damage from the move-out
- Keys, remotes, fobs, codes and manuals accounted for
Step 5 — Signing, funding, recording
On the day: the parties sign, the lender funds, the closing company disburses, and the deed is recorded. The transaction is complete on recording, which is not always the same moment as the last signature — and it is the reason possession is sometimes later in the day than clients expect.
Step 6 — Possession
Closing Date, Possession Date and Possession Time are three separate rows in the contract. Usually they line up; when they do not — a post-closing occupancy, a later handover — the contract is where that is recorded, and your client should have heard it from you well before closing week.
After closing
- Final signed settlement statement in the file
- Fully executed contract and every amendment, notice and resolution
- Disclosures, inspection documents and repair evidence
- Closing package and recorded deed information
- The file retained for as long as your brokerage and the Commission require
How Nexus handles closing
The closing module holds the task list, the parties including the closer, the settlement documents and the figures. When the settlement statement lands in your inbox, Orbit files it to the deal and reads it — the seller’s proceeds summary is generated from the actual statement rather than typed. The client portal shows the buyer or seller their own closing sequence, so “what do I bring?” has an answer before it is asked.
Questions
The appointment itself is usually under an hour. The stretch that matters is the week or two before it, when figures, payoffs and association documents are being assembled.
Often not. Split signings, mail-away and remote closings are all common, and the closing company coordinates it.
It is negotiated in the contract. Practice varies around the state, and the contract as accepted is what decides it.
Financing, by a wide margin — final loan approval and funding. After that, figures that were requested late: payoffs and association documents that depend on a third party with no stake in your date.